How it works

Know exactly what to order.

We turn your register sales, your distributor invoices and a quick count into a suggested order that your manager checks and approves.

You approve every order.
No new hardware and no change to how you order from your distributor.

01Any day

Send us your reports

Upload the sales report from your register and the invoices from your distributor. We match up your items for you.

Each file shows the dates it covers, so you know every truck made it in.

Nothing to install. Nothing changes with your distributor.

Uploads

Sample uploads: each file and the dates it covers.
File	Status	Receipt
sales-report.csv	Done	Done · 90 days covered
invoices.csv	Done	Done · 12 months covered

Sample uploads: each file and the dates it covers.
File	Status
sales-report.csv	Done
Done · 90 days covered
invoices.csv	Done
Done · 12 months covered

Every truck accounted for, file by file.

02Night before order day

Count your fast movers

A ten-minute count on your phone of the items that drive the order. We pick them from what you buy most.

Each box starts blank, so every number is a real count. Type 0 and we know the shelf is empty.

about ten items, ten minutes

Fast-mover count · night before order day

Soft-serve mix, vanilla9
Chicken strips
Fries, 5 lb0

Leave blank if you didn't count it; type 0 if the shelf is empty.

starts blank

03Order day

Get your suggested order

Your order, ready when you are: how many cases of every item, and how many days each will last.

If a count is too old, it asks for a fresh one before you order. Type what's on the shelf and the order updates.

Items you only order every few weeks show up when they're due (“ordered every 21 days, last ordered 23 days ago”), so nothing slips.

Ordering

ReadyFresh countInvoices uploadedSales uploaded

Sample suggested order: pack, how many days it'll last, and the cases to order; one line needs a fresh count.
Item	Pack	Lasts	Cases
Soft-serve mix	6 / cs	2 d	37
Chicken strips	2 × 5 lb	3 d	13
Beef patties	4 / cs	5 d	5
Garlic parmesan sauce	4 / cs	1 d	2

Count these before submitting

Garlic parmesan sauce

type what's on the shelf · the order updates

Due now: every-few-weeks items

Cup lids, 16 ozordered every 21 days · last ordered 23 days ago

04Order day

Approve it

Your manager changes what they know better and approves the order. Nothing is ordered without your OK.

Change a line and pick a reason in one tap, so you can see every call your manager made.

Then send it to your distributor the way you do today.

your call, every line

Ordering

Sample change: our number, your number, the reason, and the approval.
Item	Ours → yours	Ours	Yours
Ice cream bars	3 → 4	3	4
Expecting higher demand

Reason

Have enough on hand
Expecting higher demand
Running a promotion
and 10 more

One tap approves the order and saves every reason.

Approved

05After the truck

Get a report card

After the truck, we check every line against what you actually needed, in lines and in dollars.

You see how right the order was, every week, store by store.

On a brand-new store's very first order: 33 of 40 lines right, plus 5 of 5 of the every-few-weeks items.

every line, every week

Report card

Sample report card: what you ordered and how each line did.
Item	Ordered	Result
Soft-serve mix	37	Right (✓)
Chicken strips	13	Right (✓)
Beef patties	5	Right (✓)
French fries	10	Right (✓)

green = right

Approved

Each page in the app

Six simple screens for your managers.

It all runs on a phone, with nothing to install.

Ordering
order day
Your suggested order, with how many days each item will last. It asks for any count that's too old and reminds you of the every-few-weeks items. Change a number, pick a reason, approve.
- Fresh count
- Invoices uploaded
- Sales uploaded
Count these before submitting
Store Count
about once a month
One line per ingredient, grouped by shelf, in the order you walk the store. Skip a line with “Not in stock” or “Come back later”. Miss a fast mover and it tells you before you submit.
Walk-in Cooler
Soft-serve mix, vanilla9
Cheese slices4
Freezer
Chicken strips6
Not in stockCome back later
Quick Count
night before order day
About ten fast movers in about ten minutes. Save it and the order updates with what's really on the shelf.
starts blank
Uploads
any day
Your register's sales and your distributor's invoices. Each file shows the dates it covers, so you know every truck made it in.
- sales-report.csvDone
  90 days covered
- invoices.csvDone
  12 months covered
Review Inventory
after an upload
A new item on an invoice comes with our best match. Confirm it in one tap, or mark it “not an ingredient” (a fuel surcharge, a credit).
Parmesan garlic sauce 4/1 gal
our match · Garlic parmesan sauce
Prep Sheet
for stores with soft serve
How much mix to pull from the walk-in, hour by hour, and when to load it, so the machine stays full and less mix goes to waste.
Hour by hour
Next pull · 2 bags · load by 3:40 pm

Owner's setup pages

Inventory
Your distributor's product list, and which item each product counts toward.
Item Map
Which products go with which item. Mark items you don't carry, seasonal items, and items you order every few weeks.
Glossary
Your item list: pack size, shelf, notes. Built from what you buy, then checked against your invoices.
Recipes
What each menu item uses. Your manager checks these once.
Members
Who can sign in to your store, and what they can do.

Inputs

Three things you already have.

To start, we need 12 months of your invoices and 90 days of your sales.

The three things we use: what each one tells us and how it gets in.
What	What it tells us	How it gets in
Your distributor's invoicesa file from your distributor: product, pack size, cases, price, date	“What did we buy?”what you buy, how often, prices, case sizes	Upload it on the Uploads page
Your register's sales reporta file from your register: item, add-ons, time, voids	“What did customers buy?”what sells, and when	Upload it on the Uploads page
A count on your phonea full count monthly, a fast-mover count weekly	“What's on the shelf?”what you really have	Store Count and Quick Count pages

Your distributor's invoices: a file from your distributor: product, pack size, cases, price, date; “What did we buy?” what you buy, how often, prices, case sizes; Upload it on the Uploads page
Your register's sales report: a file from your register: item, add-ons, time, voids; “What did customers buy?” what sells, and when; Upload it on the Uploads page
A count on your phone: a full count monthly, a fast-mover count weekly; “What's on the shelf?” what you really have; Store Count and Quick Count pages

Works from two files you already get, from your register and your distributor. Nothing to install.

Getting started

Set up in about two weeks.

We do the setup work, and your manager checks recipes once.

The first two weeks, step by step: when, what and who does it.
When	Step	Who
Week 0	Load your invoicesWe load 12 months of your invoices and build your item list from what you buy.	us
Days 1–2	Match your itemsWe match up your items. You join us for one hour on what you carry, what you order every few weeks, and your delivery days.	both
Days 2–4	Sales and recipesWe load 90 days of sales and start your recipes from our recipe library.	us
Week 1	Recipe checkYour manager confirms what each menu item uses, best-sellers first. Just once.	your manager
Day 5	First full countOne walk of the whole store, shelf by shelf, on a phone. Every item starts from a real count.	your manager
Week 2	Practice ordersWe write every order alongside yours, so you see the results before you rely on it.	us
Every week	Count, check, approveA ten-minute count and a few minutes to check and approve.	your manager

Week 0us
Load your invoices
We load 12 months of your invoices and build your item list from what you buy.
Days 1–2both
Match your items
We match up your items. You join us for one hour on what you carry, what you order every few weeks, and your delivery days.
Days 2–4us
Sales and recipes
We load 90 days of sales and start your recipes from our recipe library.
Week 1your manager
Recipe check
Your manager confirms what each menu item uses, best-sellers first. Just once.
Day 5your manager
First full count
One walk of the whole store, shelf by shelf, on a phone. Every item starts from a real count.
Week 2us
Practice orders
We write every order alongside yours, so you see the results before you rely on it.
Every weekyour manager
Count, check, approve
A ten-minute count and a few minutes to check and approve.

Start with one store.

Card on file when you sign up. No charge until you approve your first order. Backed by a 60‑day money-back guarantee.

Talk to us See pricing

Approved

Know exactly what to order.

Send us your reports

Count your fast movers

Get your suggested order

Approve it

Get a report card

Ordering

Store Count

Quick Count

Uploads

Review Inventory

Prep Sheet

Inventory

Item Map

Glossary

Recipes

Members

Start with one store.